How to set up your email

If you have a hosting account with McGregor Media, you can set up email accounts such as your.name@your-domain.co.uk. This gives your visitors and customers an impression of professionalism and instils more confidence from your customer than using a Hotmail or Gmail email address, or one supplied by your Internet Service Provider.

You can set up your email on as many devices as you require – desktop/laptop, tablet or mobile. The settings you’ll need are listed below. These settings only cover McGregor Media hosting clients – if we built your website but it’s hosted elsewhere, you’ll need to ask your host for their settings.

Types of email

Incoming mail

There are two types of incoming mail – POP3 (also called POP) and IMAP. You can set up either type, but it’s recommended to use the same type on all your devices.

POP (Post Office Protocol version 3) is a simple method of getting your mail from the server. Once it’s downloaded to your device, it’s removed from the server. If you get an email on your laptop, you won’t get the same email on your iPad and vice versa.

IMAP (Internet Message Access Protocol) is more like webmail, in that it synchronises your mail on all the devices you set it up on. If you get an email on your laptop, you’ll have the same email on your iPad. If it’s marked as read on your iPad, it’ll be marked as read on your laptop. If it’s deleted from your smartphone, it’ll be deleted from all the other devices too.

Outgoing mail

Outgoing mail is handled by SMTP (Simple Mail Transfer Protocol).

Settings

Your email program/app will ask for your name – this is the name that will show as “from” in outgoing mail. It may also ask you to name the account you’re setting up. This is for your reference if you have more than one email account set up on a particular device.

Some devices use different names for settings, such as secure connection/SSL.

Ask us which server your domain is on – it will be Server 1 or Server 4.

Replace “your-domain.co.uk” with your actual domain

Incoming mail

Username Your email address
Password The password you set up or were supplied with
Incoming mail server mail.your-domain.co.uk
POP3 port number Server 1: 110, Server 4: 995
IMAP port number Server 1: 143, Server 4: 993
SSL/Secure connection Server 1: Off, Server 4: On

Outgoing mail

Username Your email address
Password The password you set up or were supplied with
Outgoing mail server mail.your-domain.co.uk
SMTP port number Server 1: 25, Server 4: 587
Outgoing mail requires authentication Yes
SSL/Secure connection Server 1: Off, Server 4: On